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  • A Step By Step Guide To Planning A Corporate Event

    by WhiteMassif, Posted on 01/10/2018

    What is the secret behind any successful corporate event?

    This is a no brainer, but the immense amount of planning and their effective execution that makes any event for that matter, a success.

    Do you have an upcoming event that you want to make the talk of the town? Let’s help you get started.  The adept event management team at White Massif, an acclaimed event management company in Bangalore, let us in on how they craft successful corporate events from scratch.

    1. The vision behind the event
      The first step to planning a successful conference or corporate event is identifying the vision behind the event. What is it that your event must achieve? Is it a product launch or an annual company meet or a client party and so on. Once this has been identified, you can easily launch into more extensive planning.
    2. Where, when and who?
      Now that the aim of your event has been established you can now proceed to the next step i.e where do you want the event to be held (Indoors, outdoors, destination etc.)? , When do you want it to happen (Date and time, day or night etc.)? , Who will be the attendees at your event?
      Charting out these can helps draw out a blueprint of your event.
    3. Put a price on it
      More often than not, event organization goes spiralling out of hand because people tend to lose track of their budget. Set aside a budget for all elements at your event ( Venue, transportation, food and catering, AV and lighting etc,) and make sure you have a contingency budget too (In case you need extra funds to deal with a problem). Hiring event organisers can be of huge help here. They can work within your given budget and they also have their team of vendors and service providers behind them, so you know you are in safe hands.
    4. Scouting for the perfect venue
      Check your event dates and find event venues accordingly. Make sure you make a booking once you have your venue fixed. With the venue decided, you can now look into the design and layout of your venue, which brings us to the next step.
    5. Plan your on-site details
      Creating a layout gives you a clear picture of what your venue should look like on the day of the event. What should the stage look like, where should the food counters be set-up, how will the guests be seated and so on…

    First time at planning a corporate event? The seasoned event organisers at White Massif can help you.