• Home
  • How to use event experience design to create a successful event
  • How to Use Event Experience Design to Create a Successful Event

    by WhiteMassif, Posted on 28/05/2018

    An event planner’s role is more crucial than ever, and it’s necessary to stay on top of each minute details. Regardless of how bad you need to be an event planner, you cannot go all the way. Why? You’re unsure how to get started, you have a day job that pays the bills, or maybe you don’t understand how or if you’ll really make money planning events. Taking the right steps can only result in becoming a successful event planner. Here’s the order and tips for a successful and efficient event prior to its occurrence.

    Establish event goals.

    Establishment of goals can be viewed here as the main experience that leads to successful event planning. As one who has attended events in the past, such goals should be specific, measurable, achievable, result-oriented and timely. Specific goals make it much easier for all participants to really understand what they intend to achieve. Measurable goals make it quite clear in terms of quantity on what one needs at an event. Achievable goals here imply the extent of a goal to which one is able to meet. Result-oriented enables one have a mindset on the outcome and thus have a straightforward event plan. Being timely ensures one is in line with the time estimated at the end and similarly to the progress at each stage.

    Creation of a detailed event planning timeline.

    Keeping in mind the goals specified above, one, therefore, comes up with a list of things that will be undertaken at that specific event, here, we talk about a programme. This is what outlines what ought to be done at the specified time. This, therefore, enables one to prioritize those activities that will consume most of the time and similarly, allowing enough time for each activity.

    Venue selection.

    This is very one of the most vital activities in event planning. In most cases, people book venues and therefore the need to book a certain venue that is most appropriate earlier enough to avoid postponing. In most considerations, it should be in line with the established goals. One should also keep in mind the accessibility of the venue chosen. Other considerations include; lighting, staging, presentation area and the setting of the podium.

    The arrangement of basic services

    This entails services such as food, washrooms and sending invitations. The event planner here is required to arrange or sometimes hire chefs who will ensure that all who attend the event will have what to eat or rather drink. Similarly, it is through the estimated number of people that one will know and come up with a budget on food expenditure. Washrooms also need to be kept in place, either if they are not present at the event, one should consider hiring mobile ones.

    To sum it up all, event planning is about the intentional engineering of the event that will aim at addressing the motivations of the key parties involved and therefore applies before, during and after the event. By considering the personality and desires of key parties, an event planner gains powerful knowledge that guides one’s event creation from the very initial steps to the end.