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  • All That You Should Know About Corporate Event Planning

    by WhiteMassif, Posted on

    There’s a lot that goes into planning an event-from creating an event blueprint, marketing your event successfully via all necessary social media and email marketing channels to the biggest task of them all–successfully hosting the main event itself; it’s all about meticulous and smart planning.

    If you are organizing your first ever corporate event, here are the best pieces of advice from the industry experts of the best event management companies in Bangalore.

    First things first, understand that hosting an event for your potential clients and existing customers and other audience is a HUGE undertaking because the reputation of your organization is at stake! Don’t let this thought intimidate you because, with the right event organizers, corporate event management is actually manageable.

    Pay attention to detail. This is very very important when it comes to planning a corporate event. Get down to all the nitty-gritty details. Create a clear layout with answers to following questions-

    1. What is your event about? (Product launch, annual corporate party, success party etc.)
    2. Who will attend your event (Stakeholders, potential customers etc.)?
    3. When are you planning to host the event? DATE, DAY, TIME etc
    4. Where do you want the event to happen? List out your potential venue ideas so you can narrow down according to their availability and pricing etc,

    Next, fix a budget. This is very important because things can get out of hand if you do not have a fixed budget and work well within the limits. When you fix a budget for your event, make sure you also set aside a sizeable amount as part of the contingency fund. This amount will come in handy in case something goes wrong. For instance, a sudden guest list surge, food requests that can’t be avoided and so on.

    It’s time to find the venue and the vendors. Venue hunting can spell doom if you put things up until the last minute. Book your venue well in advance and make sure you run a check on their safety installations and also find out what other aspects are provided( for instance on-site tables, chairs, light up etc.)or are it exclusively venue premises only. Little things like these help you cash in on your budget. Once you have your venue booked, move on to finding the vendors for your event, mainly caterers, light and sound, entertainment elements, When you hire your vendors, do have a written contract signed. This gives you an upper hand in case they cancel. Moreover, you have to have a backup plan in case a vendor cancels (Which is very unlikely after a contract but it is better to be prepared)!

    Hire a reliable logistics team and schedule all transportation down to the T to avoid any mishaps.

    Lastly, don’t take on planning a corporate event all by yourself! Hire the right team.

    White Massif corporate and conference event management
    We can help: 099001 41155